Data Entry Information

Obtaining a log in

Log in details can be provided on request to individuals who either produce, commission or manage flood studies and flood data. The initial request should be by email to hazards@ga.gov.au and include the following details:

  • Name
  • Job title
  • Place of employment
  • State or Territory
  • Email address
  • Telephone contact number

A confirmation email will be sent when the account is established.

Should a study be entered?

The Australian Flood Studies Database is a repository for authoritative Australian flood studies. For a study to be included in the Australian Flood Studies Database, it must first satisfy a number of criteria and/or undergo a number of checks. The suitability criteria are designed to ensure a consistent level of detail and content in the Australian Flood Studies Database. The criteria include:

  1. The study must not already be in database. The database can be searched via the Australian Flood Risk Information Portal.
  2. The study must be a 'Flood Study', that is, it must include some modelling (usually software based) of flood inundation. Relevant modelling would usually include hydrological estimates and/or hydraulic modelling.
  3. Other related studies, such as floodplain management studies or plans, should be added as attachments to the 'Flood Study', and all relevant information should be included under the flood study entry. For example, damage assessments based on the modelling of a flood study should also be entered into the database, preferably attached to the flood study from which they are derived.
  4. Studies where the primary focus is not to document the techniques and results of a flood study (for example levee construction, town plans, discussion papers and council meetings) should not be included in the database as a new flood study entry. These studies may become additional attachments to relevant flood studies if they add important content to the entry. For example, any completed or planned action resulting from the study could be included as an attachment to the original study.
  5. Documents that are in a preliminary draft state (e.g. hand written comments or an incomplete document) should generally not be included in the database. Contacting the person who provided the report to obtain the final report is encouraged. If the draft is complete and currently in use by the commissioning organisation however, then it should be entered into the database.
  6. Flood information should be licensed creative commons. Where studies are not licensed creative commons, or the licensing is unclear, permission may need to be sought before the flood information can be made accessible.

Studies that have not considered these suitability checks before submission may not pass quality assurance requirements or all the information may not be made accessible.

Overall data capture and quality review process

Flood study data suitable for capture in the database includes general information about the study, information on how the modelling was done, mapping, flood mitigation strategies and resources such as digital copies of relevant documents (e.g. flood study, floodplain management plan) and GIS data (e.g. flood depths).

Once a study has been submitted, the metadata entered undergoes a quality assurance check by Geoscience Australia. During this process a submitted study may be returned to the submitter with a request for changes or additional information. Additional information that has been clearly missed during data entry, or missing appendices and other attachments may be sought. After the requests have been addressed the submitter can re-submit the study.

The process of data entry into the Australian Flood Studies Database is summarised as shown below.

Due to the complexity of this image, no alternative description has been provided. Please email Geoscience Australia at clientservices@ga.gov.au for an alternative description

Flowchart of Australian Flood Studies Database cataloguing process.