General

Screenshot of the general tab Screenshot of the general tab

Screenshot of the General tab.

The General tab captures the mandatory information required for entry into the database (with the exception of the comments field which is non-mandatory). This information can usually be sourced from the introductory parts of a flood study such as the "Executive Summary", "Introduction" and "Title Page".

Where there are multiple documents attached to the one entry (e.g. flood study, floodplain risk management study), the mandatory fields should be filled out using information from the flood study.

General tab field descriptions and guidance
Field Name Definition Field Rules Field Entry Guidance
AFSID The Australian Flood Studies Identifier (AFSID) for the Flood Study. The AFSID is a unique identifier automatically assigned by Geoscience Australia to unambiguously identify a Flood Study entry. Typically a Flood Study and related Floodplain Management Studies and Plans are assigned the same AFSID. Computer generated number which identifies the Flood Study uniquely. May be useful when discussing flood studies, especially where title names are similar.
Study name The name of the flood study.

Use a capital letter for each word in the title.

Exceptions:
and, in, of, to, a, on etc. Do not include full stops.

This should accurately reflect the title given to the report on the title page but should not include information on the version of the report (final draft, draft, final etc¿¿¿). If the report is a draft this should be noted in the comments section of the General tab.
Commissioning organisation The original organisation that commissioned the study.

Do not include trailing Pty Ltd or other similar abbreviations.

Use a capital letter for each word in the title.

Exceptions:
and, in, of, to, a, on etc.

Do not include full stops.

Current character limit of 300.

Usually a council, but can sometimes be both a council and another consultant. Do not include full stops.
Lead consultant/organisation The organisation completing the majority of the work and authoring the flood study.

Use a capital letter for each word in the title.

Exceptions: and, in, of, to, a, on etc.

Do not include full stops.

Current character limit of 300.

Where multiple organisations are involved in the creation of a study, the introduction text may identify the organisation that was ultimately responsible for preparing the report. Do not include full stops.
Date report completed The date the report was completed.   The most accurate date is usually found in a version history of the study on the first few pages.
Names of towns included in study Names of towns included in the study. If more than one, values are delimited by semicolons. Include any towns that the report mentions by name and that are of importance to the study. This information can often be found summarised in the introductory sections of a flood study. For example, the river focused on in the flood study may flow past and inundate several towns, not only the one primary town of the report. e.g. Queanbeyan; Canberra.
Names of rivers or creeks included in study Names of rivers or creeks included in the study. If more than one, values are delimited by semicolons. Include a complete list of all the watercourses included in the modelling of the study. These could include creeks, rivers, drains etc. This information can usually be found summarised in the introductory sections of the report, with more detail in the modelling specific sections. e.g. Murrumbidgee River; Queanbeyan River.
State The Australian State or Territory within which the study is focused, or where responsibility for the study rests. Select one or more from the authority list. More than one state or territory can be entered for a study. For example studies along the Murray River may be relevant to more than one state.
Comments Optional field for additional general information about the flood study. Free text. Current character limit of 1000. Proper sentences or else a short note without a full stop. Include information such as the version of the report if it is not the final. Anything else notable about the study that does not fit into the comments sections of the other tabs can be noted here. For example ¿¿¿The attached report is missing some appendices and figures¿¿¿.
Latitude and longitude The latitude and longitude representing the study extent. No more than three decimal places. Represent the study area logically. For example if the study is focused on a single town (e.g. AFSID 2794) then the latitude and longitude should be that of the town. However if the study encompasses large areas (such as AFSID 2781) then the latitude and longitude should be an approximation of the centre of the study area. In cases where the study area is not clear and the study is wide ranging (e.g. AFSID 2875) then the latitude and longitude entered should reflect a logical main population centre in that area.
Abstract Additional information about the content of the study for example a brief summary of the contents and goals of the study. Free text field with a character limit of 1000 Auto filled with a general statement that is acceptable for meeting the minimum metadata standards. It is encouraged that it be changed to summarise the specific goals methods and outcomes used in the study.
Lineage Statement A statement of the history of the data, who created it and when, when if ever was it updated and by whom etc. Free text field with a character limit of 1000 Auto filled with text that will comply with the metadata standard if left untouched. It is encouraged that the field is filled out with lineage information specifically relating to the study. Summary information about the number of drafts written and the drafting process for example would be valuable.
Organisation The custodian organisation for the final flood study to be contacted when any clarification or further information is desired. Usually the commissioning organisation.

Do not include trailing Pty Ltd or other similar abbreviations.

Use a capital letter for each word in the title.

Exceptions:
and, in, of, to, a, on etc¿¿¿

Do not include full stops.

Current character limit of 1000.

Usually a commissioning organisation, state government agency or, in rare cases, a federal government agency or the flood study authors themselves.
Address The address of the flood study custodian organisation. Follow the format: Street Number Street Name, Suburb, State, Postcode. In the case where the address of the most appropriate point of contact is not readily obtainable, the address of a government agency with environmental or hazard responsibilities may be sufficient. For example:
16 Flood Street,
Deluge, NSW, 7777
Individual Name Name of an individual to be contacted with queries and request for clarification relating to the flood study content. Must be filled out if position is missing. In the case when an individual cannot be identified as an appropriate point of contact, internet searches of the custodian organisation may help to find at least an appropriate position to be entered into the position field.
Position Position within the custodian organisation to be contacted with queries and request for clarification relating to the content of the flood study. Must be filled out if individual name is missing. Internet searches of the custodian organisation should provide a position to enter into this field. If nothing flood specific can be found, a general ¿¿¿enquiry¿¿¿s¿¿¿ position found on a ¿¿¿Contact us¿¿¿ section of the website may be sufficient with a matching email in the ¿¿¿Email¿¿¿ field.
Email Email of the custodian organisation. Must be a valid email address. If not known, contact details may be sourced through searches for flood related contacts on the custodian organisation¿¿¿s website.
Phone Phone number of the custodian organisation. Must be a valid phone number. If not known, may be sourced through searches for flood related contacts on the custodian organisation¿¿¿s website.
Fax Fax number of the custodian organisation. Must be a valid fax number. If not known, may be sourced through searches for flood related contacts on the custodian organisation¿¿¿s website.