Resources

Screenshot of the Resources Tab

Screenshot of the Resources Tab.

The Resources tab enables you to upload all relevent digital files, and link related online data to the study record to facilitate direct access to the study's documents and maps.

Resource files

One of the most important steps in adding a flood study to the database is uploading a copy of the study and maps.

Ideally, all documents related to the flood study should be uploaded, for example AFSID 2408 includes a report on flood prioritisation. This information is requested because while minor reports and other strictly "non-flood study" documents do not meet the criteria as an authorised flood study, they are valuable when attached to a relevant flood study.

Attached files should be logically named, for example 20040748RA4.pdf could be replaced with Dry_Creek_Floodplain_Mapping.pdf. If the study being upload is larger than the 150 Mb limit, create a multi-volume zip and upload each file separately (see AFSID 2814 for an example).

To upload an associated study document:

  1. Use Locate file for upload to identify a local file, or the URL to identify a file on the internet.
  2. Set Resource Content Type to "Study Document".
  3. Set Resource Type to "File".
  4. Enter the Short Title (this will be a link in the search application, so please make it short but useful).
  5. Enter the File Description.
  6. Click Upload and Save.

Flood study maps

The system supports maps in the following formats:

  • Shapefile (the open ESRI format, not the PGDB Personal GeoDataBase format)
  • WMS (Web Map Service, an open source standard for transferring map images)
  • WFS (Web Feature Service, an open source standard for transferring geospatial data).

Shapefile maps are in a file format commonly used to import and export data from a geospatial infromation system (GIS). They are usually made available as a zip file. If they are in a directory structure, you will need to zip each map to its own separate shapefile.

WMS and WFS maps are usually published from a server or cloud-based GIS. Both return data in response to simple URL text requests. A WMS returns a map image. A WFS returns a set of points, lines and shapes that can be used to create a map. The URL for the service will need to be known and there may also be a separate URL for the legend.

To upload a shapefile of a map

  1. Check if the map shows depths or the extent of inundation.
  2. Use Locate file for upload to identify a local file.
  3. Set Resource Content Type to "Inundation Extent Map" or "Inundation Depth Map".
  4. Set Resource Type to "File".
  5. Enter the Short Title (this will be a link in the search application, so include 'extent' or 'depth' in the title).
  6. Enter the File Description.
  7. Click Upload and Save.

To upload a WMS of a map

  1. Check if the map shows depths or just the extent of inundation.
  2. Select the Service endpoint - if the map server is not listed, contact the relevant State Administrator or hazards@ga.gov.au.
  3. Click Select Layer.
  4. Select the relevant layer.
  5. Set Resource Content Type to "Inundation Extent Map" or "Inundation Depth Map".
  6. The system will automatically record the Resource Type, WMS Layer Name, WMS Legend URL, Short title and Description from information provided by the map server.
  7. Update the Short title and Description if they are not easily understood (for example, change "layerID=6" to "New Norfolk Area - 1960 Flood").
  8. Click Upload and Save.

To load a WFS map

  1. Check if the map shows depths or the extent of inundation.
  2. Select the Service endpoint - if the map server is not listed, contact the relevant state or territory administrator or hazards@ga.gov.au.
  3. Click Select Layer.
  4. Select the relevant layer.
  5. Set Resource Content Type to "Inundation Extent Map" or "Inundation Depth Map".
  6. The system will automatically default the Resource Type, Short title and Description from information provided by the map server.
  7. Update the Short title and Description if they are not easily understood (for example, change "feature::A4E1038912" to "Dry Creek 100 ARI Flood Inundation Extent".
  8. Click Upload and Save.
Attachments tab fields and guidance
Field Name Definition Field Rules Field Entry Guidance
File The electronic file attached to the Flood Study record.

Must be less than 150 Mb.

Name must not include any spaces, replace them with underscores.

If the study comprises many files i.e. the report is split into chapters, figures and appendices for example (see AFSID 2874), then the files should all be zipped together in a logical way and uploaded.
File description A description of the file content. Free text. Current character limit of 1000. Proper sentences else a short note without a full stop.

Use the following template:

Where a version (Draft, Final) is clear from the report:

Flood Study Title – Version – Date (Month Year)

For example:

Emu Creek Flood Study – Final Report – February 2007.

Where the version is not clear, omit the version from the description.